2020-2022 Love Your Block Mini-Grants

BACKGROUND


Over the years, Love Your Block has awarded 29 mini-grants to volunteer-based projects in Richmond, led by your neighbors and local organizations. The Love Your Block (LYB) Mini-Grant Program is returning in 2021, funded through a partnership between the Community Services Department and the City Manager’s Office, Economic Development. 

A resolution was approved by City Council on December 17, 2019, approving a solid waste Franchise Fee adjustment of a 7.5 percent increase to develop I Heart Richmond. The funding can be used for: 1) Compliance and enforcement of local and state solid waste reduction and recycling laws; 2) Prevention of litter and blight; and 3) Improving overall environmental quality and health. 

LYB Mini-Grants will fund proposals that improve environmental quality by engaging community volunteers to clean-up and beautify Richmond.

ELIGIBILITY


ELIGIBLE APPLICANTS: 
  • Individuals utilizing a non-profit fiscal sponsor
  • Organizations utilizing a non-profit fiscal sponsor
  • Non-profit organizations with 501(c)(3) tax status
ELIGIBLE PROJECT AREAS:
  • Must occur within the boundaries of City of Richmond; unincorporated areas are NOT eligible
  • Must occur in an area that is accessible to the public
ELIGIBLE PROJECTS:
  • Must promote beautification, sustainability, health and safety, community engagement, and/or creation/improvement of public space
  • Must engage at least 10 community volunteers to clean-up and beautify Richmond
  • Must include at least one (1) community event during which physical clean-up and beautification occurs
  • Must be completed by April 30, 2022
ELIGIBLE COSTS:
  • Project supplies and materials, including food for volunteers
  • Rental/facility fees, permits, insurance
  • Fiscal sponsorship fees, if applicable – up to 10%
  • Administration fees – up to 10%
  • Stipends, professional services – up to 30%, eligible on case-by-case basis

MINI-GRANT FUNDS

A total of $80,000 is available for the 2020-2022 mini-grant cycle. Grant awards can be up to $10,000, and the number of grant awards available will be determined based on the amount of each award. Grant awards will be paid in a 90% up-front installment by June 30, 2021. 10% will be disbursed upon completion of the project and submission of a complete final report.

APPLICATION INSTRUCTIONS & DEADLINE


The Love Your Block Mini-Grant Application is available to download here. Applications will be accepted until Friday, February 26, 2021 at 11:59 pm. Applications must be submitted via e-mail to volunteer@ci.richmond.ca.us with “Love Your Block Mini-Grant Application” in the subject line. All documents must be submitted in PDF or Word (.doc and .docx) format.

The following materials must be submitted as part of a completed application packet:
  • Completed application, including budget (all sections completed and questions answered)
  • Proof of 501(c)3 status (Non-Profit Status Determination letter from the IRS)
  • City of Richmond W-9 form for the 501(c)3 organization
  • Vendor Supplemental Questionnaire
  • Signed Letter of Permission from property owner, if proposal takes place on private property
  • Signed agreement between the organization and the fiscal sponsor, if applicable
Applications that fail to include these documents or fail to meet eligibility requirements will be disqualified.

APPLICATION REVIEW & SCORING


Love Your Block staff screen applications for eligibility and pass on eligible applications to a review committee. Love Your Block staff do not score applications. The review committee consists of community volunteers and non-Love Your Block City of Richmond staff. Applications will be evaluated using the criteria listed below:

 Proposed Project (Total: 5 Pts)
  • Project will physically clean-up/beautify Richmond
  • Project promotes beautification, sustainability, health and safety, community engagement, and/or creation/improvement of public space
  • Clear description of proposed project
  • Project goal relates to clean-up and beautification
  • Includes community events for physical clean-up and beautification by volunteers
  • Project can realistically be completed by April 30, 2022
 Neighborhood Engagement (Total: 5 Pts)
  • Realistic metric goals 
  • Clear plan to recruit at least 10 volunteers
  • Clear plan to involve residents, community members, organizations, and/or businesses outside of current network
  • Utilizes a variety of community outreach methods
  • Has received or will seek community input on elements of the project
  • Clear plan to engage community safely given pandemic
 Proposed Budget (Total: 5 Pts)
  • Budget does not exceed $10,000
  • Budget only includes eligible costs (as specified in Mini-Grant Information)
  • Budget items correspond to project proposal
  • Budget is reasonable for the project
 BONUS: Project Site (Total: 1 Pt)
  • Project will take place in a City of Richmond park 

GRANT REQUIREMENTS


If you are selected to receive a mini-grant, you will be required to:
  • Sign and submit a Grant Award Agreement** by April 22, 2021 outlining terms and conditions of accepting the grant, which will include, but is not limited to:
    • Taking and submitting before, during, and after photos of the project.
    • Having all volunteers participating in the project sign the City of Richmond Liability and Waiver and providing the same to City of Richmond in the final report.
    • Maintaining records to show and account for use of grant funds, and submitting copies of all receipts, checks, or other payments made with the grant funds in the final report.
    • Tagging City of Richmond social media accounts in social media content.
    • Acknowledging the City of Richmond in all content using provided logos and mentioning City of Richmond in all media contacts associated with the project.
    • Submitting a comprehensive final report about your project that will include a questionnaire, metrics report, budget report, copies of all receipts, copies of all signed waivers, photos, and outreach materials.
  • Provide proof of insurance as outlined in City of Richmond Insurance Requirements by April 22, 2021. Fiscal sponsors must have insurance that covers all actions of the sponsored organization/individual. 
  • Obtain a City of Richmond business license by April 22, 2021 if your mini-grant award exceeds five thousand dollars ($5,000.00), or if your entity makes more than five thousand dollars ($5,000.00) within the City of Richmond during the fiscal year.
**If you are an individual or organization utilizing a fiscal sponsor, your fiscal sponsor must sign the Grant Award Agreement, obtain a business license if applicable, and provide proof of insurance by these dates.

Preview the Grant Agreement to understand the terms and conditions of the grant before you apply.

IMPORTANT DATES

IMPORTANT: PLEASE NOTE TIMEFRAMES FOR RECEIPT OF DOCUMENTS. FAILURE TO ADHERE TO THESE DEADLINES WILL RESULT IN FORFEITURE OF YOUR MINI-GRANT. ITEMS MARKED WITH AN * MUST BE SUBMITTED BY YOUR FISCAL SPONSOR IF YOU ARE USING ONE.
Deadline - Application 11:59 pm, Friday   February 26, 2021
Mini-Grantee Announcement  Wednesday  March 24, 2021
Deadline - Verbal/Written Acceptance of Mini-Grant   Wednesday  March 31, 2021
Mini-Grant Award Agreements, Requests for Business Licenses and Insurance Distributed to Mini-Grantees  Thursday  April 1, 2021
Deadline - Signed Mini-Grant Award Agreement*, Business License*, and Insurance*  Thursday  April 22, 2021
Mini-Grant Funds (90%) Disbursed by This Date  Wednesday  June 30, 2021
Mini-Grant Term Begins/Activities Begin  Thursday  July 1, 2021
Mini-Grant Activities End  Friday  April 30, 2022
Deadline – Completed Final Report Documents  Monday  May 31, 2022
Mini-Grant Funds (10%) Disbursed by This Date  Wednesday  June 30, 2022

QUESTIONS?

For inquiries or clarification regarding this program or application, please contact Love Your Block, Community Services Department at volunteer@ci.richmond.ca.us or 510-620-6563.

Love Your Block staff will host Zoom office hours to assist you with your application. Schedule virtual office hours now!

Frequently Asked Questions (FAQ) will also be posted on a rolling basis. View FAQ for the 2020-2022 Love Your Block Mini-Grant.