Asset Inventory and Management


Richmond Asset Inventory and Management (Richmond AIM)

A smarter, more proactive approach to maintaining Richmond’s public facilities

The City of Richmond is conducting an inventory and assessment of City-owned buildings and parks and implementing new software to improve how we manage and maintain public facilities. This work is supported by a grant from the Hellman Foundation and funding from City Council.

Richmond Asset Inventory and Management, known as Richmond AIM, will help the City move toward regular, proactive maintenance, replacing equipment before it fails, and improving residents’ experience in City-owned buildings and parks.

In recent years, the City has responded to community calls to improve parks through major renovations and investments in sports fields and facilities. Richmond AIM represents the next step forward: transforming how we plan for and maintain our public infrastructure.

Read below to learn more about asset management and how the City is implementing Richmond AIM.

On This Page

What is Asset Management?

Asset management is how the City keeps track of and maintains everything it owns, including roads, bridges, water pipes, public buildings, parks, and streetlights.

Instead of only fixing things when they break, asset management allows us to plan ahead. We track the condition of facilities, schedule regular maintenance, and determine when replacement is needed based on data rather than guesswork.

Much of our infrastructure is aging, and resources are limited. Without a clear plan, the City faces costly emergency repairs, service disruptions, and difficult funding decisions. Asset management helps us:

  • ✓ Prioritize projects based on safety and community needs
  • ✓ Use taxpayer dollars more efficiently
  • ✓ Plan and budget for repairs in advance
  • ✓ Clearly communicate why certain improvements happen before others

The first phase of Richmond AIM will focus on City-owned buildings and parks. Future phases will expand to additional asset types.

Richmond remains committed to maintaining safe, well-functioning public spaces. This new system will help us better:

  • – Prioritize health and safety repairs in public buildings and facilities
  • – Address maintenance needs across approximately 650 acres of parks and open space
  • – Support care for City-owned trees and landscaped areas
  • – Improve long-term planning for streets and pavement

Moving forward, the City will track, plan, and proactively respond to maintenance responsibilities across Richmond.

Who is Involved in Richmond AIM?

The Public Works Department is overseeing Richmond AIM, with support from the Community Development Department.

City of Richmond Logo

Richmond AIM is led by the City of Richmond in collaboration with:

PlaceWorks Logo GHD Logo NEXGEN Logo

Through a competitive selection process, the City selected:

  • PlaceWorks to support community engagement.
  • GHD to lead the technical assessment work.
  • NEXGEN to provide the asset management software system.

How Will the City Accomplish This?

Richmond AIM will be implemented in three major steps.

Step 1: Inventory and Condition Assessment

The City will conduct a comprehensive inventory and condition assessment of City-owned buildings and parks to understand what assets exist and their current condition.

This includes:

  • – Collect background information, maintenance records, and staff input
  • – Conduct pilot assessments to validate methodology
  • – Perform on-site park facility assessments, including accessibility and playground evaluations
  • – Perform municipal building assessments, including structural integrity, building systems, and accessibility
  • – Analyze data and produce executive and detailed facility reports, along with a data dashboard

Initial pilot park assessments will take place at:

  • Shields-Reid Park
  • Nicholl Park
  • Nevin Park

Step 2: Implement a Maintenance Management System

The City will integrate collected data into a new Computerized Maintenance Management System (CMMS) called NEXGEN.

This system will help the City:

  • ✓ Track assets and their condition
  • ✓ Schedule preventive maintenance
  • ✓ Plan for repair and replacement
  • ✓ Prioritize improvements based on need

The system will connect with existing City systems, including financial software, work order systems, and GIS.

Step 3: Develop a Capital Improvement Plan

Using the findings from the assessments, the City will develop a five-year capital improvement plan.

This plan will:

  • – Forecast repair and replacement costs
  • – Prioritize investments strategically
  • – Support funding decisions during the annual budget process beginning in 2026

How Can I Get Involved?

Project updates will be posted on this webpage.

Community members are encouraged to share information about Richmond AIM with neighbors and local organizations.

Project Resources

Download the Richmond AIM Project Flyer (PDF)

Contact

For questions about the Richmond AIM project, please contact:

Tawfic Halaby
Deputy Director of Public Works
tawfic_halaby@ci.richmond.ca.us

For general service requests, please visit the City of Richmond FAQ page or use the COR Connect reporting portal.